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Achieve and Maintain GDPR Compliance with Custom Workflows in Microsoft Teams

Updated: Nov 7, 2023

The General Data Protection Regulation (GDPR) has set a new standard for data privacy laws, compelling organizations to alter the way they handle personal data. With Microsoft Teams and custom ticketing workflows, organizations can enhance their data protection processes, ensuring GDPR compliance through meticulous documentation and response management.




How Ticketing with Custom Workflow in Microsoft Teams Supports GDPR Compliance


Customizable ticketing workflows within Microsoft Teams enable organizations to create a structured approach to managing data protection requests and breaches. This systematic management is essential to comply with GDPR’s stringent reporting and response requirements, ensuring all personal data handling is logged, actioned, and audited with full transparency.


Suggested Workflow Statuses for GDPR Compliance within Ticketing As A Service:

  1. Data Request Received: Initial receipt of a data subject request.

  2. Assessment: Evaluating the request's validity and scope.

  3. Data Retrieval: Locating and retrieving the relevant personal data.

  4. Review & Redaction: Reviewing the data for any necessary redactions.

  5. Response Preparation: Compiling the response to the data subject.

  6. Consent Verification: Ensuring all data sharing has appropriate consent.

  7. Breach Investigation: Investigating and documenting any data breaches.

  8. Notification: Notifying relevant parties of a breach within GDPR timelines.

  9. Resolution: Actions taken to resolve the request or breach are completed.

  10. Audit Trail: Maintaining an audit trail for accountability and future reference.

  11. Closed: Formal closure of the ticket with all required actions completed.


Adhering to GDPR is not just about compliance; it's about demonstrating your commitment to data privacy. Microsoft Teams, when paired with "Ticketing As A Service" and its Custom Workflow feature, becomes a powerful ally in your GDPR compliance strategy. Equip your team with the tools to effectively manage data privacy concerns and maintain trust with your clients.





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