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Understanding Roles in Checklist As A Service

Managing collaboration around to do list and tasks from procedures doesn't have to be a headache. That's where Checklist As A Service steps in, especially designed for Microsoft Teams. It's all about making your life easier with a set of roles tailored to fit different needs within your team.

Let's break down these roles and see how they can help you and your team stay on track.

Checklist Owner: The Administrative Anchor

At the helm of the Checklist instance is the Checklist Owner – akin to an admin in traditional applications. This role is granted the broadest spectrum of capabilities, from viewing all instance information to configuring settings. Owners exclusively manage templates and access a comprehensive dashboard that provides a snapshot of all tasks across all checklists.

Checklist Member: The Task Masters

Checklist Members don't have privileged access like a Checklist Owner, but they can contribute to checklists in various roles (see below).

Checklist Owner vs Member can be configured in the setting area, user management tabulation.

Beyond these foundational roles, Checklist As A Service offers specialized roles that users (Owners or Members) can assume within a specific checklist, adding layers of collaboration and oversight.

Specialized Roles Within a Checklist

The Requestor: Checklist Champions

They typically create Checklists, define their task list, assign roles to each task, and oversee their completion.

Ex: An HR officer creating an onboarding checklist for new hires, ensuring each department plays its part in the welcoming process.

Assignee: The Task Champion

With the specific responsibility to complete tasks, Assignees are the doers in the Checklist ecosystem. They receive notifications about impending due dates and overdue tasks, keeping the momentum.

Ex: An facility officer assigned to complete a safety equipment inspection task, ensuring compliance and safety standards are met.

Reviewer: The Quality Gatekeeper

Reviewers are tasked with ensuring that completed tasks meet the required standards, possessing the authority to reopen or close tasks. This role is vital for maintaining quality and accountability.

Ex: An accounting supervisor reviewing his team members tasks during to an end of month closing process.

Contributors: The Collaborative Force

Equally empowered to update any task within a checklist. This role is essential for collaborative environments where task distribution is fluid.

Ex: A project team collaboratively updates task statuses in situations where tasks were not pre-assigned.

Followers: The Informed Observers

Followers have view-only access to all tasks, staying informed without the ability to make edits. This role is perfect for stakeholders or managers who need to stay updated on progress without direct involvement.

Ex: A senior executive following the progress of a strategic initiative checklist, ensuring milestones are met without micromanaging.

Our Checklist platform is here to make task management a breeze, with a role for everyone from planners to doers. Whether you’re steering the ship or rowing the boat, you play a part in getting things done.

Haven't experienced the power of our Checklist As A Service yet? Now is the perfect time to explore how these roles can revolutionize your task management. Empower your team, streamline your workflows, and elevate your productivity. Try Checklist today and transform the way you work.


TeamsWork is a Microsoft Partner Network member, and their expertise lies in developing Productivity Apps that harness the power of the Microsoft Teams platform and its dynamic ecosystem. Their SaaS products, including Ticketing As A Service and Checklist As A Service, are highly acclaimed by users. Users love the user-friendly interface, seamless integration with Microsoft Teams, and affordable pricing plans. They take pride in developing innovative software solutions that enhance company productivity while being affordable for any budget.


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